1.1 We take your privacy seriously and this privacy statement (Assessment Privacy Statement) sets out how we will handle your personal data securely and in accordance with your rights.
1.2 GatenbySanderson Limited (we, us, our) is a registered data controller under the terms of the UK General Data Protection Regulation (GDPR). Details of our notification to the data protection regulator may be found in the Information Commissioner’s Office Public Register of Data Controllers at ico.org.uk under registration number Z9032296. Our registered office address is at 14 King Street, Leeds, West Yorkshire, LS1 2HL.
1.3 Our Data Protection Officer is: Nathan Tittensor.
2.1 You have been asked to participate in this diagnostic assessment (Assessment) as part of the services we provide to your current or potential future employer/employment organisation (Employer) in order to complete some or all of the following, to:
2.2 This Assessment Privacy Statement explains what personal data we collect about you and the purposes for which we may use such personal data in connection with the Assessment Services and how we handle your personal data to ensure that we protect your rights.
2.3 Please read this Assessment Privacy Statement carefully to understand how we will treat your personal data. In this Assessment Privacy Statement, references to you or your shall mean you as a participant in the Assessment and/or our Assessment Services.
2.4 By signing this Assessment Privacy Statement and (in respect of our Assessment Data, as defined below) by participating in our Assessments you will be regarded as having accepted the terms of this Assessment Privacy Statement and to our processing of your personal data in accordance with its terms. Please do not sign this Assessment Privacy Statement or participate in our Assessments if you do not agree to the terms of this Assessment Privacy Statement.
3.1 Employment-focused diagnostic assessments are a way of assessing your approach, interests, values, motivations and behavioural styles and cognitive abilities against your current or a potential future employment role or job level (Assessment Criteria). Other Assessments you could be asked to participate in could focus more on your organisation, team or the performance of your colleagues (such as organisation engagement or culture surveys, team performance questionnaires or colleague performance assessments). Our Assessments may take a variety of forms, including personality questionnaires, reasoning tests, surveys and behavioural simulation exercises
3.2 Assessments are typically carried out online using either:
3.3 During the course of the Assessment you will be asked to:
3.4 During the course of the Assessment we may also ask you to provide personal data which the Data Protection Act 2018 (DPA 2018) and the UK GDPR regards as sensitive or special categories of personal data, such as information relating to your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health or conditions, sexual orientation and/or information relating to any criminal convictions you have or offences you may have committed (Sensitive Data).
3.5 We may ask you to provide such Sensitive Data by completing our equal opportunities form (Equal Opportunities Form) online during the course of the Assessment.
3.6 Please note that:
3.7 If you are have been asked to provide feedback on a participant as part of their 360, this section provides details on how your personal information is used and for what purpose.
4.1 You have the right to be told of the legal basis and purposes for the processing of your personal data. We are relying on your explicit consent to the processing of your personal data (including any Sensitive Data as referred to above). This means that if you exercise your right to withdraw your consent (please see paragraph 8 below) we will no longer be able to process your personal data. Please note that we may retain a copy of your personal data in accordance with our data retention policy.
4.2 We may use your information to:
4.3 Please note that if you do not wish for us to use your personal data for the purposes set out in paragraph 4.2, above, we will be unable to provide our Assessment Services and you should not proceed with this Assessment.
4.4 We may also use your personal data for our own market intelligence gathering purposes, to enable us to understand the recruitment market and prepare demographic, analytical, statistical or market information (which may include aggregating your data with, and benchmarking it against, data received from other clients, employers, individuals completing our Assessments and our Third Party Assessment Providers) and to improve our services (all on the basis that your personal data will be completely anonymised and you will not be capable of being identified from such information if we share it externally).
5.1 In connection with our Assessment Services, we may share your personal data with the following parties:
5.2 We may also share your personal information with third parties:
6.1 In accordance with paragraph 6.2, where you are completing:
6.2 We shall ensure that any such transfers are lawful and with an adequate level of protection;, that your personal is kept secure in accordance with the DPA 2018 and the GDPR and that our Third Party Assessment Providers are obliged to ensure that equivalent protections apply to your data.
7.1 We only store your personal information for as long as necessary for the purposes listed in paragraph 4. This data is retained for a period of four years, calculated either from the date you last accessed your data from our portal directly, or when we originally uploaded the data, whichever is the latest.
8.1 You may exercise your rights below by contacting us using the contact details in paragraph 12 of this Assessment Privacy Statement.
8.2 Access to your personal data: You may request access to a copy of your personal data by contacting us using the contact details in paragraph 12.
8.3 Right to withdraw: You may withdraw your consent to us processing your personal data at any time. Please contact us using the details located in paragraph 12 if you would like to withdraw your consent and we will delete your data in line with your right to erasure at 8.5 below. Please note that in the event that you wish to exercise your rights under this paragraph 8.3, we may be unable to provide, or to continue to provide, our Assessment Services.
8.4 Rectification: You may ask us to rectify inaccurate information held about you. If you would like to update the data we hold about you, please contact us using the details in paragraph 12 and provide the updated information. Please note that we shall periodically check that any Background Data provided by you is accurate.
8.5 Erasure: You may ask us to delete your personal data. If you would like us to delete the personal data we hold about you, please contact us using the details in paragraph 12, specifying why you would like us to delete your personal data. Please note that in the event that you wish to exercise your rights under this paragraph 8.5, we may be unable to provide, or to continue to provide, our Assessment Services.
8.6 Portability: You may ask us to provide you with the personal data that we hold about you in a structured, commonly used, machine readable form, or ask for us to send such personal data to another data controller by contacting us using the details in paragraph 12.
8.7 Right to object: You may object to our processing of your personal data pursuant to this Assessment Privacy Statement. Please contact us using the details in paragraph 12, providing details of your objection. Please note that in the event that you wish to exercise your rights under this paragraph 8.7, we may be unable to provide, or to continue to provide, our Assessment Services.
8.8 Make a complaint: You may make a complaint about our data processing activities to a supervisory authority, for the UK this is the Information Commissioner's Office, at ico.org.uk.
9.1 Where you are accessing the Assessment via our website at (www.gatenbysanderson.com) (Website), please note that certain parts of the Website and the Assessments use "cookies" (Cookies) to keep track of your visit and to help you navigate between sections.
9.2 A Cookie is a small data file that certain websites store on your computer's hard-drive when you visit such websites. Cookies can contain information such as your user ID and the pages you have visited.
9.3 We use Cookies on the Website (including in the Assessment) to enable us to deliver content that is specific to your interests, give us an idea of which parts of the Website you are visiting, to recognise you when you return to the Website and in order for our Assessments to process your Assessment Data. Our Cookies do not directly read any other data from your computer's hard-drive or read Cookies created by other websites that you have visited.
9.4 You may refuse to accept Cookies by activating the setting on your browser which allows you to refuse the setting of Cookies. If, however, you select this setting you may be unable to access and complete the Assessment, as the information you provide will be lost each time you navigate between Website pages.
9.5 See http://www.allaboutcookies.org for more information about Cookies and how to disable them in your browser.
9.6 Please note that our Third Party Assessment Providers may also use Cookies in connection with the provision of their Assessments over which we have no control.
10.1 We will treat all of your information in strict confidence and we will endeavour to take all reasonable steps to keep your personal data secure once it has been transferred to our systems. We adopt and ensure that our third party service providers are obliged to adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal data, and data stored on our databases.
10.2 Please note that the internet is not a secure medium and we cannot guarantee the security of any data you disclose online. You accept the inherent security risks of providing information and dealing online over the internet and will not hold us liable for any breaches of your data protection rights attributable to the transmission of your personal data over the internet.
11.1 We may modify this Assessment Privacy Statement from time to time, so please review it regularly.
11.2 If we change this Assessment Privacy Statement we shall notify you via email, using the email address originally provided to us by your Employer.
11.3 This Assessment Privacy Statement was last amended on 18th January 2024.
12.1 If you have any queries relating to this Assessment Privacy Statement or our use of your personal data or you wish to exercise any of your rights under this Assessment Privacy Statement please contact: